Exam

Exam Policy - Internal Courses

All information regarding internal courses and their exam policy can be found here:

https://student.unsw.edu.au/exams

Exam Policy - Distance/Short Courses

All Distance/Short course mode students are expected to sit their final examination on Kensington campus (Sydney).

If you reside further than 40 Km from the Kensington campus, and you wish to sit your exam externally (by distance), you must register for an external exam by the UNIVERSITY CENSUS DATE (Trimester 1: 17th March; Trimester 2: 30th June; Trimester 3: 13th October). After this date it won’t be possible to approve an external exam.

If approved by the School to sit your exam off campus:

  • You must sit the exam at an approved examination venue if you reside/work within 40km of the venue. Please follow the ‘Finding an Examination Venue’ procedure -note that the examination venue is at the students’ expense.
    (You will have to complete and submit the Venue Nomination Form)
  • Only if you reside/work further than 40Km from an approved examination venue, you may follow the ‘Finding a Supervisor’ Procedure.
    (You will first have to seek the School’s permission; then complete and submit the Supervisor Nomination Form).
  • Student will need to submit their complete Nominations forms between the following dates:

Trimester 1: 18th March - 8th April

Trimester 2: 1st July - 22nd July

Trimester 3: 14th October - 4th November

Failure to submit your nomination form within the dates mentioned above will result in you not being able to complete the final examination. You cannot apply for special consideration 

Please note that the School is not responsible for making payment to the Exam supervisor or any exam venue. It is the student’s responsibility to pay for the Examination Venue fee.

Also note that if you have been approved to sit an examination off campus, we cannot reverse this decision after the Census Date. Strict numbers are given to central examinations and as such there is usually no space to allow for extra students at a later date.

Finding an Examination Venue

If an exam is to be sat externally, a student must sit their exam at an approved Examination Venue if they reside/work within 40km of the venue.

An approved examination venue is any University or Higher Education Institution.

It is the student’s responsibility to make contact with and confirm the examination venue. It is also the student’s responsibility to pay for the Examination Venue fee.

Here is a list of approved examination venues; additional venues can be added to the list on the written recommendation of the School. Please note that this list is not exhaustive:

 (You will have to complete and submit the Venue Nomination Form)

Finding a Supervisor

If an exam is to be sat externally and it is not possible for the student to sit their exam at an approved examination centre (if they are not within 40km of the venue) the student must contact the School to seek permission to nominate a supervisor.

Who can supervise?

If the exam cannot be sat at an approved University or examination centre please nominate a supervisor following the below guidelines:

The Supervisor MUST:

Have had a professional membership for at least the last two years. These can include but are not limited to:

  • Engineers Australia
  • Professional  Accounting Bodies
  • BOSTES – Teaching accreditation

The Supervisor MUST NOT:

  • Be a relative, friend, family friend, spouse or partner
  • Have vested interest in the students studies
  • Be a colleague at the same level as student

The following Professions are acceptable:

  • Engineer
  • Principal of a School
  • Solicitor/Lawyer
  • Accountant
  • Doctor
  • Librarian

Documentation required

  • External Examination Supervisor Nomination Form
  • Copy of the supervisors membership
  • Copy of their Photo I.D
  • Business card (if applicable)

If the Supervisor works with you, they must be of a superior level

 

Information for Students

STUDENTS MUST SIT THE EXAM ON THE NOMINATED DATE AND TIME FOR THE EXAM FOR THAT COURSE, AS ADVISED TO THE STUDENT IN THEIR MYUNSW; OTHERWISE ACADEMIC MISCONDUCT RULES APPLY.

Please note that:

  • If you fail to seek the School permission, for an external examination, by the University Census Date you will not be able to sit the exam by distance and you will have to sit your exam on campus.
  • If you have been approved to sit an examination off campus, we cannot reverse this decision after the Census Date.
  • Failure to submit your nomination form within the dates on the form, will result in you not being able to complete the final examination.

Unable to sit the examination on the nominated date:

If you are unable to sit the examination on the nominated date, you must apply for special consideration. A decision on your application will only be made after the main examination period.

If approved, you will be required to sit the examination during the main supplementary exam period. (This usually occurs 2-3 weeks after the main examination period.)

Further information on: https://student.unsw.edu.au/special-consideration

 

Instructions for Student:

As a student you need to ensure that you fully comply with this policy.

When you nominate a Venue or Supervisor you need to provide the following documentation to the School:

  • External Examination Venue Nomination Form

OR (if approved by the School)

  • External Examination Supervisor Nomination Form
  • Copy of the supervisors membership
  • Copy of their Photo I.D
  • Business card (if they have one)

On agreeing to supervise an examination, please give your examination supervisor a copy of the below information. This will ensure that your examination supervisor is clear on what he/she must do.  (See below)

 

Information for Supervisors

STUDENTS MUST SIT THE EXAM ON THE NOMINATED DATE AND TIME FOR THE EXAM FOR THAT COURSE, AS ADVISED TO THE STUDENT IN THEIR MYUNSW; OTHERWISE ACADEMIC MISCONDUCT RULES APPLY.

  • Examination Venue information for Supervisors:

When choosing a venue in which to conduct an examination, please ensure that the venue:

  • Is a convenient space at your workplace for both the participant and the examination supervisor;
  • Is quiet and enclosed so that there can be no disturbances during the examination; for example, from telephones, interruptions from people, visual passers-by or traffic noises. (A glassed-in office or open plan area would not be appropriate);
  • Telephones are disconnected or diverted and people in the workplace have been informed in advance of the location, day and time that an examination will be in progress;
  • Has a reminder sign posted outside the venue entrance;
  • Contains suitable desks and chairs for both the participant and the examination supervisor.  (No materials other than those stipulated in the guidelines are allowed on the desks)
  • Has a clock with second hand that is visible for both participant and examination supervisor. (The clock will mark the official commencement and termination of the examination).

If you are undertaking more than one examination you are not required to sit the examination in the same venue each time.

  • Rules for the Conduct of Examinations

The University has laid down certain rules about examinations which you must abide by:

  1. Candidates are required to obey any instruction given by an examination supervisor for the proper conduct of the examination.
  2. Candidates are required to be at the examination room not less than ten minutes before the time for commencement.
  3. No bags, mobile telephones or other communications equipment, writing paper, manuscript or book, other than specified material, are to be brought into the examination room.
  4. Candidates shall not be re-admitted to the examination room after they have left it unless, during the full period of their absence, they have been under approved supervision.
  5. Candidates shall not by any improper means obtain, or endeavour to obtain, assistance in their work, or commit any breach of good order.
  6. All answers must be in English unless otherwise stated.
  7. Smoking or eating is not permitted during the course of examinations.

A candidate who commits any infringement of the rules governing examinations is liable to disqualification at the particular examination, to immediate expulsion from the examination room and to such further penalty as may be determined in accordance with the By-laws.

  • Instructions for Examination Supervisor:

As examination supervisor, you are required to:

  • Provide  a  secure  place  for  the  enclosed  examination  paper(s)  until  the  day(s)  of  the examination(s).
  • Do not disclose any information with regards to the examination content.
  • If you have not received the examination paper a day before the exam date for Australian Addresses or a week before for international addresses, please contact us so we can organise another paper to be sent.
  • Agree on appropriate examination venue with the candidate.
  • Arrange for a quiet place for the candidate to undertake the examination, without interruption of any kind.
  • Return the candidate's completed examination book(s), question paper(s), Exam form and Statutory Declaration form immediately to: Examinations Officer, School of Civil and Environmental Engineering, UNSW, NSW, 2052.

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